Theo Boards

Boards that
plan themselves.

Kanban boards with a scheduling calendar and an AI rail inside. Plan campaigns, sprints, pipelines, events, and anything else that moves through cards and dates.

Ideas

2

Launch teaser

social

Founder story

draft

This week

2

Q3 campaign brief

super

Record demo clip

video

Done

2

Brand asset refresh

done

July calendar

done

Rule ran

Moved to Done and colored neon

Content calendars✳Campaigns✳Sprints✳Pipelines✳Hiring✳Events✳Personal planning✳Launch checklists✳Editorial calendars✳Roadmaps✳Content calendars✳Campaigns✳Sprints✳Pipelines✳Hiring✳Events✳Personal planning✳Launch checklists✳Editorial calendars✳Roadmaps✳
Board or calendar

Cards when you plan. Dates when you ship.

A content calendar should not be a spreadsheet and a project board should not need a separate calendar. Theo Boards gives you both views on the same work.

Ideas

Launch teaser

social

Founder story

draft

This week

Q3 campaign brief

super

Record demo clip

video

Done

Brand asset refresh

done

July calendar

done

Ask Theo

Ask for the board instead of building it card by card.

Ask Theo to create a July content calendar, sort the backlog by priority, or summarize what is due this week. The reply comes with a change log, so the board never changes mysteriously.

Build a July launch calendar with weekly themes.

Theo

Created 3 lists, 14 cards, 4 checklist items, and scheduled the launch beats across July.

RulesOne pass. No code.

When a card is completed

move to Done and color green

When a card comes due

mark urgent and notify

When status changes

sync the card color

Reminders and roles

Dates that chase themselves.

A card can have an owner, a date, and reminders that fire before the date arrives. Your team gets the nudge without another project manager chasing them.

1 day

reminder tier

5 hours

reminder tier

15 minutes

reminder tier

Due now

reminder tier

Editors, viewers, assignees, mentions

Share the board, assign cards, and discuss work in comments with @mentions.

ALMKPRDN
Theo Boards showing kanban columns and scheduled cardsopencharts.com/boards

4

reminder tiers

7

board actions Theo can run

1

board and calendar

Questions

Board questions, answered.

What can I use Theo Boards for?
Content calendars, marketing campaigns, product sprints, hiring pipelines, events, personal planning, and any process that moves through cards. Boards are general-purpose and especially useful when the work has due dates.
Can Theo really edit the board?
Yes. The Ask Theo rail can create lists and cards, move work between lists, schedule cards, seed checklists, apply colors and priorities, and set up rules. It also returns a change log so you know what changed.
What are board rules?
Rules are simple trigger and action pairs. For example, when a card is completed, move it to Done and color it green. Or when a card comes due, mark it urgent and notify the assignee. They run on future changes and can be reordered or turned off.
Do reminders work by email?
Yes. Board reminders can fire in-app and by email at 1 day, 5 hours, and 15 minutes before the due time, plus at the due moment. You can toggle board reminders in notification settings.
Can I share a board with clients or teammates?
Yes. Invite specific people as editors or viewers, or create a board join link. Viewers can follow the work and comment without changing the board.
How is this different from a plain task board?
Theo Boards has two native views, board and calendar, and a built-in AI rail that can build and maintain the board. The automation layer can also react when cards move, complete, or come due.
Soft clouds drifting across a bright sky

Make the board before the meeting starts

Ask Theo for the first structure, then drag, schedule, assign, and automate from there. The board stays readable in kanban view and in calendar view.

Create a board freeRead the guide
Board + calendar · AI edits · rules and reminders